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All Quotes are subject to the following Terms and Conditions. By accepting the quote provided by Seagram’s Systems LLC. (dba Seagram AV), Client agrees to the following:

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RENTAL TERMS & CONDITIONS

 

CLIENT hereby agrees to the following: 

 

CLIENT shall keep the Equipment in a good state of repair, normal wear and tear excepted, and is responsible for any damage to, loss or theft of the Equipment occurred during the Rental Period not caused by employees and/or contractors of Seagram's Systems. 

 

CLIENT shall pay Seagram’s Systems full compensation for replacement and/or repair of any Equipment that may be damaged, lost or stolen during the Rental Period not caused by employees and/or contractors of Seagram's Systems. The manufacturer’s current retail price is conclusive as to the amount CLIENT shall pay under this paragraph for repair or replacement. 

 

CLIENT shall not remove the Equipment from the address of CLIENT or the location shown herein as the place of use of the equipment without prior written approval of Seagram’s Systems.

 

No allowance will be made for any rented equipment or portion thereof which is claimed not to have been used. Acceptance of returned Equipment by Seagram’s Systems does not constitute a waiver of any of the rights Seagram’s Systems has under the rental agreement. 

 

PAYMENT & BOOKING TERMS

• 50% Booking Deposit of total balance due with signed quote agreement

• Booking deposit is required to finalize event reservation and is applied to the invoice total upon receipt 

• Booking Deposit is non-refundable/non-transferable

• Payment in full is due 7-days prior to event start date unless otherwise noted on your event invoice based on mutually agreed upon terms

• Failure to pay the balance by due date listed on your event invoice will result in forfeiture of booking reservation and require payment in full prior to any future bookings

• If an event is booked fewer than 30-days prior to event start, the full invoice total will be due at the time of booking, regardless of Net30 status

• Cancellations of event and/or line items within 14-days of event date will require payment in full within 7-days of cancellation.

 

Full balance invoice with noted due dates will be available to CLIENT immediately following client's electronic acceptance of the quote. A 50% non-refundable event deposit will be required within seven (7) days of booking to secure your date & equipment. All event deposits are fully non-refundable for any reason.

 

Seagram’s Systems may terminate this agreement immediately upon the failure of CLIENT to make payments when due. 

 

We accept ACH online checks and all major credit cards. Please click the "Pay Invoice" button on the top of your invoice to submit electronic payment via ACH or credit card.

 

STANDARD PAYMENT SCHEDULE 

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     Due Date                                                                     Amount Due

      Within Seven (7) Days of Signed Quote                                           50% Non-Refundable Deposit   

      Seven (7) Days Prior to Event Start Date*                                        100% of Remaining Balance

   

      *If Client is pre-approved for different payment terms, the remaining balance after 50% deposit has been paid is due upon the date listed on the final event invoice.

      Net 30 terms are not available to first-time clients. All on-site events require a 50% non-refundable booking deposit upon booking. Invoice due dates on custom Event Invoice will supersede this payment schedule.

 

PAYMENT

 

Full balance invoice with noted due dates will be available to CLIENT immediately following client's electronic acceptance of the quote. A 50% non-refundable event deposit will be required within seven (7) days of booking to secure your date & equipment. All event deposits are fully non-refundable for any reason.

 

Seagram’s Systems may terminate this agreement immediately upon the failure of CLIENT to make payments when due. 

 

We accept ACH online checks and all major credit cards. Please click the "Pay Invoice" button on the top of your invoice to submit electronic payment via ACH or credit card.

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ONSITE LABOR & EVENT ORDER CHANGES

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Any equipment changes, additions, or modifications to setup or event times made after the initial event order may result in increases to this labor amount. Please note that the amount shown reflects a minimum charge and will not decrease due to adjustments.

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Setup times are scheduled based on the venue's availability and SSAVs event schedule and does not include time for a client test run unless otherwise scheduled in advance based on the availability of our technicians. For most onsite events, a four (4) hour minimum is required for setups unless otherwise discussed. Run through fees may apply.

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Please include onsite technician(s) in all event meal counts. 

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EVENTS BOOKED WITHIN 30-DAYS OF EVENT START

 

For all events booked within 30-days of the event start, the full invoice total will be due at the time of booking (up to seven (7) days after booking, but before the start of the event setup), regardless of Net30 status. In the event of cancellation of event, our standard cancellation terms apply.

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MEDIA STORAGE & CUSTOM WEBPAGE TIMELINES

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For all video-related events, Seagram's Systems stores video footage for up to 60-days after the final project has been completed. Download links are shared for all final video projects, and clients are expected to download all media within 60-days. After that time, Seagram's Systems will delete all media and footage.

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All custom webpages will be taken down 60-days after event, unless a specific date is discussed and agreed upon. After that date, URLs will no longer be valid.

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For standard event media (PowerPoint files, presentation videos, logos, etc), media is deleted within 24-hours after event.

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TAX-EXEMPT STATUS

 

If Client is Tax Exempt in the state of Virginia, CLIENT is responsible for providing proper documentation and approval to Seagram's Systems, LLC. prior to signing Quote and Contract. 

 

CANCELLATION TERMS

 

Cancellation of any or all line items listed on the event invoice for any reason will result in Seagram’s Systems retaining the percentage of said line item listed below based on the date of cancellation. All cancellation fees must be paid within 30-days of cancellation.

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     Date Cancellation Notice is Received By SSAV        Cancellation Amount Retained

       Date of Agreement to 15-days prior to event                           50% of Invoice/Item Total (non-refundable deposit)

       Within 14-days of event                                                              100% of invoice/item total

    *If Client is pre-approved for different payment terms, all cancellation fees are due within 7-days of event cancellation.

      Net 30 terms are not available to first-time clients and must be agreed upon in writing prior to quote acceptance. All on-site events require a 50% non-refundable booking deposit upon booking. Invoice due dates on custom Event Invoice will supersede this payment schedule.

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EVENT DATE CHANGES

 

Should, for any reason, the date of the Event change, best effort will be made by Seagram's Systems to accommodate a one-time date change for the same event within 60-days of the original event date, based on availability. All event 50% booking deposits are non-refundable for any reason at any time after signing event quote.

 

INDEMNIFICATION

 

CLIENT indemnifies and holds Seagram’s Systems harmless for any and all injuries or damage due to the use of Equipment and for all consequential and special damages for any claimed breach of warranty. 

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ACCEPTANCE

 

All signed Quotes are subject to these Terms and Conditions, and Client’s acceptance of any Quote provided by Seagram’s Systems LLC incorporates, by reference, these Terms and Conditions. Client’s accepted Quote is due by the date listed on the Quote in order to secure Client’s event. After that date, pricing and availability cannot be guaranteed.

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Last Updated 11.20.2024

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